Tools used for recruitment

What do I need for recruitment?

What do I need for recruitment?

AVAYA

We use the phone in our lab to contact families. With Avaya IX (Softphone), you can call participants with the lab’s phone number on your computer/cell phone.

Download AVAYA: AVAYA DOWNLOAD

To set up AVAYA:

Launch the app
Click the orange “configure my account” button – you will not be making own account
Click the gear symbol in the top right
Click “Use web address”
Enter the URL: https://vce20util.uts.mcmaster.ca/46xxsettings_equinox.txt
Login: See Lab Passcodes

Extension: 23130

For local numbers (905, 289, & 365)

Dial 9, before enter phone numbers. ○ If you want to call 905 000 0000, you should dial 9 905 000 0000

For numbers from other areas (e.g., 647):

Dial 9 + 1 + area code + number, after tri-tone, enter 2015730
If you want to call 647 000 0000, you should dial 9 1 647 000 0000.
After the tri-tone, dial 2015730

To check the voicemail

Click the voicemail button
Enter password 899190 then hit the pound key
To listen to messages hit 2, to go to next message press 6
Reply to messages relevant to your study
- Important to check this frequently and consistently because families are busy with school and other activities but might be interested in participating so it’s important to get back to them

Lab Email

Account: babylab@mcmaster.ca

Everyone needs to share their availability with the lab calendar, so that others will know when a researcher is available to run studies.

To create a new calendar, go to Outlook Calendar, click the + next to ‘Other calendars’ on the left side of the screen, and create a calendar.
Rename this calendar with your own name.
After you have created events for all the times you are UNavailable to run studies, click on the three dots next to this calendar on the left ‘My calendars’ toolbar, and click ‘Settings and sharing.’
Under ‘Share with specific people’, share the calendar with babylab@mcmaster.ca, macbabylab@gmail.com or the primary researcher on your study.

Lab Calendar

You will need access to the lab google calendar in order to see the most updated appointment schedule. While the Outlook calendar will show appointments there is a large time delay in the appointments appearing on the calendar.

To gain access to the lab google calendar, email Emma at resendee@mcmaster.ca with the subject line Baby Lab Google Calendar Access.

This calendar will show all appointments and available times to schedule participants.

Booking Test Slots

Typical week: each project should create no more than 8 tentative slots in the lab calendar (not your shared calendar) Anytime you offer an appointment time to a family, you need to block off this time in the lab calendar so no one else schedules an appointment during that time while you are waiting for the family to respond. name the event: TENTATIVE + the study name i.e. TENTATIVE + Face Detection and include the technology used in the notes
Input tentative slots into the lab calendar a week in advance
You may book more than 8 slots for the current week but not a week in advance

Filling Test Slots

Login to SONA and create corresponding tentative events in the correct timeslots.
Once slots have been signed up for by students update the lab calendar by removing “TENTATIVE” from the event title
Include participant contact info in the note section of the calendar event

McMaster VPN

The McMaster VPN is needed to access our Developmental Research Database (DRDB) where we store the information of potential participants in our studies.

You can download the McMaster VPN using this link: McMaster VPN

Zoom (for online studies)

Use the experimenter’s McMaster Zoom account (with your MacID) running studies.

Retrieve your Personal Zoom Meeting URL:
- Click My Profile and find your Meeting URL under Personal Meeting ID section · URL looks like this: https://mcmaster.zoom.us/j/ + [[Personal Meeting ID]]
Save your Zoom meeting URL to the Study Management System DRDB
Go to the Personnel management page, and update your profile with your Zoom meeting URL
Ensure you turn on your waiting room in settings